General Administration (Document Vault)
Keep your business-critical documents secure, searchable, and accessible—without digging through drives or folders. Whether it’s contracts, licenses, or policies, everything is in one place and always up to date.
Features and Functionalities
- Store contracts, policies, licenses, and more in one secure place
- Tag and organize by document type, client, or department
- Set expiration alerts for time-sensitive documents
- Restrict file access by user or role
- Add notes and tags to provide context
- Search documents by name, keyword, or filter
- Export metadata or version history as needed
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Common Business Scenarios
- Upload and tag a signed NDA with a 12-month renewal alert
- Store team policies for remote work and compliance
- Track insurance documents and set alerts before renewal deadlines
- Control access so only finance staff can view vendor contracts
- Quickly retrieve archived client agreements for reference
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Pain Points It Resolves
- Eliminates time wasted hunting for files across systems
- Reduces missed renewals or overlooked obligations
- Ensures staff always access the correct document version
- Gives small teams a secure, organized source of truth
- Supports compliance, audits, and recordkeeping with ease
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How the AI Assistant Helps
“When does our lease expire?”
AI finds and shows related docs
“Upload this as a supplier agreement for Q2.”
Auto-tagged and saved
“Remind me 30 days before the ISO certificate expires.”
AI sets a reminder
“Show all HR policies updated in the last 6 months.”
Filtered view instantly
CENTRALIZE YOUR BUSINESS BACKBONE
Whether it’s legal contracts, vendor agreements, or internal policies—General Administration keeps everything organized, accessible, and under control.